Free virtual assistant tools

Plan what to delegate and compare virtual assistant costs with free, private browser worksheets.

Free. No account, AI calls or submissions. Entries stay in this browser tab and are not saved by the tool. Analytics is disabled here. Download a copy before leaving; avoid entering confidential information.

• Free Delegation Planner

  Estimate net owner time, shortlist tasks for a paid trial and download a practical delegation brief.

• Free Virtual Assistant Cost Calculator

  Compare hourly, retainer and agency quotes, net recovered owner time, cash costs and break-even assumptions.

• What Should I Delegate First? Free Tool

  Sort recurring work into a safe first trial, document first, keep with the owner or prepare before outsourcing.

• Free Delegation Permission Matrix

  Turn vague requests for access into specific systems, actions, approval boundaries and safer starting permissions.

• Free VA Access and Permissions Planner

  Plan the handover outcome, exact system, starting access and owner decisions before onboarding.

Start with the work, then compare the cost

Use the planner to estimate owner time and prepare a trial brief. Ask the provider for a written quote, then compare its cash commitment with the calculator. Neither tool recommends a provider or promises savings.

Looking for a blank worksheet? Browse the existing templates and downloads.