VA APPLICANT EVIDENCE RECORD

For selecting an independent outsourced service provider, not an employee. This is a practical comparison aid, not a validated prediction tool or legal checklist.

Define before reading applications
Service result:
Initial responsibility:
Essential capability:
Required availability and why it is necessary:
Useful but trainable company/tool knowledge:
Evidence that would justify an interview:

For each applicant
Applicant reference:
Claim made:
Evidence supplied and permitted source:
What they personally contributed:
Unresolved question:
Availability/fee fit:
Relevant follow-up question:
Decision and reason:

Evidence scale, applied separately to each capability
0: No relevant evidence yet. Unknown does not mean incompetent.
1: Plausible claim with limited support.
2: Relevant example showing a reasonable method.
3: Clear relevant evidence addressing an ordinary complication.
Keep essential conditions and serious unresolved risks outside any total.

Worked fictional catalogue-support example
Capabilities: source verification / exception handling / clear handover.
B: 3 / 3 / 2 = 8. Sample distinguishes manufacturer evidence from reseller assertion and preserves unsupported fields.
C: 1 / 2 / 2 = 5. Relevant method explained but no shareable prior output; consider a paid synthetic task.
A: 1 / 1 / 3 = 5. Strong upload/handover sample, but research was done by someone else. Clarify personal verification experience.
These are invented evidence ratings, not observed candidate performance or a pass threshold. Matching totals can hide different gaps.

Reference contact note
Applicant permission to contact this named person:
Purpose and specific work claim to verify:
Agreed contact route:
Relevant questions: work performed, personal contribution, response to missing information, handling of a problem.
Do not seek confidential client records or contact a current client unexpectedly.
Contact permission alone does not establish every required lawful basis for processing personal information.

Discrepancy record
Specific conflicting statement or fact:
Applicant's explanation:
Evidence considered:
Decision and reason:
Do not assume a discrepancy proves dishonesty.

Information handling
Who can access the record:
Purpose and appropriate retention/deletion approach:
Material no longer required:
Date access is reviewed:
UK ICO recruitment guidance includes contractors and was under review following Data (Use and Access) Act changes when independently checked on 10 September 2026. Check current applicable requirements; do not use routine credit, criminal or broad social-media checks for ordinary administrative sourcing without justification and advice.