How to write a virtual assistant job description that attracts suitable applicants Independent outsourced-service working aid. Adapt to the actual agreement; not a universal legal contract. Independent virtual assistant service: workshop booking coordination We deliver professional workshops to business customers. After a booking is accepted, several administrative steps need completing before the trainer can prepare. We are seeking an independent service provider to coordinate those steps and keep incomplete bookings visible. The result we need For each confirmed workshop, the booking record should contain the agreed date, confirmed client contact, required attendee information and the correct preparation materials. Any missing item should have a recorded owner and next action before the preparation deadline. Initial scope Work begins when we mark a proposal accepted in the shared booking record. Check that the required agreement and client contact are present. Request missing attendee details using the approved message. Offer dates from our released availability, prepare the invitation and assemble the relevant materials in the designated client folder. Keep the booking status current and flag exceptions requiring a business decision. Work outside this scope This service does not include sales calls, price negotiation, workshop design, payment approval, advertising or general personal errands. Separate projects may be discussed and quoted later; they are not assumed to be included in the initial service. Authority You may request missing routine information and offer released dates. Do not promise an unavailable trainer, change contract terms or agree extra workshop content. Record these requests in the exception queue with the relevant proposal wording and the decision needed from us. Volume and availability For this hypothetical brief, assume six new bookings per week, with up to twelve open bookings awaiting information at once. There is no historical backlog included. Replace these assumptions with your recent case volumes and arrival patterns before requesting a quote. This is scheduled coordination, not continuous live support. Please propose an arrangement that can review complete requests by the following business day, stating your time zone, availability and any conditions. Urgent exceptions outside the agreed service window remain with our business contact. Capability we need Please show relevant experience coordinating documents, appointments or client preparation. We need clear written communication, accurate records, and a sensible method for identifying missing or conflicting information. Experience in our exact workshop software is helpful but not essential if you can demonstrate comparable work and learn the supplied process. What we provide We supply the current checklist, approved messages, workshop material index, released availability and examples of completed bookings. A named business contact will answer policy and scope questions during the agreed review window. Access will be limited to the systems needed for the service. Fees and selection Please quote in your stated currency and explain whether you propose hourly, retainer or another service pricing basis. Identify assumptions, minimum commitments and charges for additional work. Shortlisted providers will be offered a bounded paid assessment using invented booking details. We will agree its fee, effort limit, deadline and permitted tools before work starts. Payment is not conditional on continuing together. How to respond Briefly describe one comparable assignment, your own contribution and how you checked the result. Share an existing sample only if you have permission and it contains no confidential client information. If you cannot share prior work, explain the method instead. Include your proposed availability, fee basis, earliest practical start and any question affecting the scope. After selection The start is subject to agreement on scope, fees, confidentiality, data handling and the actual independent service arrangement. We will confirm the first responsibility and review point in writing before live access.